POSH Annual Report Filing

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POSH Annual Report Filing: Everything Needs to Know

Updated on July 15, 2024 11:31:15 AM

POSH Annual Report is an organised document of a company or entity that shows the efforts to prevent sexual harassment. As per the POSH Act, 2013, all companies with more than 10 employees are required to provide an annual report, stating the various preventive measures taken to prevent sexual harassment. This report should include details of the process, documents and the key components.

However, it is an essential document that should be submitted timely otherwise the entities may face penalties. In this article, we will explore each information regarding POSH annual report filing, its documentation and process.

What is the POSH Act?

The POSH Act, 2013 is an important Indian legislation who deals to workplace sexual harassment. It is mandatory for the entity (more than 10 employees) to create POSH complaints and conduct awareness programs. This legislative framework highlights the significance of stopping and dealing with incidents of sexual harassment in the workplace in order to create a safe and respectful work environment. The POSH Act works to protect the dignity and well-being of every employee by raising awareness, creating clear policies, and enabling efficient complaint resolution

Understanding on POSH Annual Report

When you are going to prepare a POSH Annual Report you should have a better understanding on this topic, that is as follow:

The POSH Annual Report: The POSH Annual Report is an essential document that summarizes an organization's efforts toward prevention from sexual harassment. This report includes details such as complaints, actions taken, training programs or workshops, etc.
Report Submission Date/ Timing: POSH Act follows a yearly calendar from January to 31st December. However, every company must submit their POSH Annual Report by 31st January (Last year's annual report).
Authority for Report Submission: The POSH Annual Report has to be submitted at the “District Office” of the area. The report can be submitted via Online and Offline as well. The mode of submission can vary depending on the district or the area. For example, if your submission area is Gurugram, you can submit it via Mail, at Noida you can submit the report on its official app named “SHOR” as well.

Key Components of POSH Annual Report

The POSH Annual Report should be submitted accurately and appropriately. There are some key component that are given below, must be mentioned in the report:

Number of Complaints Received: The total number of complaints received during the reporting period should be included in the report. This transparency helps in assessing the prevalence of harassment in the workplace.
Nature of Complaint/ Harassment: Categorizing complaints according to their category gives information on the kinds of incidents that take place in the company. It is easier to adjust preventive measures in accordance with this classification.
Action Taken: A thorough record of all the steps taken in response to complaints should be kept, including any disciplinary actions, investigations, or corrective activities. This demonstrates how dedicated the company is to quickly solving and tackling problems.
Training Program Conducted: Regular POSH awareness and training programs are mandated for organizations. The report should provide specifics about the types and timing of these initiatives, showcasing the organization's dedication to using instruction to promote workplace safety.

Stepwise procedure of POSH Annual Report Filing

Here, is the complete stepwise procedure given below:

Step 1: Seek Consultation

It is advised that you speak with legal experts or business consultants who specialise in workplace compliance before beginning the POSH Annual Report filing procedure. This preliminary measure aids firms in comprehending the particular requirements, legal details, and appropriate approaches related to the preparation and submission of the report. “Litem Legalis” can help to get over it.

Step 2: Documentation Requirement

Collect any relevant data that is required for the POSH Annual Report. Data collection on the quantity and type of sexual harassment complaints received, the responses to those complaints, the specifics of training programs offered, and any other information needed to prove compliance with the Prevention of Sexual Harassment at the Workplace Act are all included in this.

Step 3: Filing Report

Using the documentation that has been obtained, prepare the POSH Annual Report. Make sure the report complies with all legal standards and is accurate and thorough. In this stage, the organization's efforts to prevent sexual harassment are summed up, and a comprehensive summary of the actions performed during the reporting period is presented.

Step 4: Submitting to Appropriate Authority

Once completed, the POSH Annual Report should be submitted in accordance with the regulations to the relevant authority. This could entail filing the report with the Local Committee or the Internal Complaints Committee (ICC), based on the structure of the organisation and the legal jurisdiction in which it functions. In order to comply with regulatory requirements and show that you are committed to upholding a harassment-free workplace, timely submission is essential.

Step 5: Formal Agreement

Make sure the agreement is in writing once you and the lender have agreed on the terms of the settlement. The amount settled, the due date, and the understanding that the payment will fully satisfy the debt should all be specified in the agreement. Before signing, carefully read this document to prevent misunderstandings.

Step 5: Loan Settlement

The final step in the settlement process is finalising it after communication and agreement. When both parties reach a settlement agreement, the lender sets a deadline by which the borrower must pay the specified amount. The borrower must obtain a written confirmation or receipt after making the payment that specifically indicates the debt has been "settled."

How can “Litem Legalis” help you?

Litem Legalis is adept at making the complex world of POSH compliance easy to understand and navigate. For the company to effectively improve its anti-sexual harassment framework, our skilled team conducts customized training programs, offers detailed documentation help for yearly reports, implements POSH policies, and conducts common inspections.

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POSH's annual report is an invaluable tool for showcasing an organisation's commitment to a safe and respectful workplace. Our expertise and support make navigating POSH compliance seamless, allowing you to focus on creating a work environment that prioritises employee wellbeing. Let us assist you in ensuring that your organisation stands as a beacon of POSH compliance in the corporate landscape.

Frequently Asked Questions

What function does an internal committee serve in terms of POSH compliance?

Sexual harassment accusations are received, looked into, and resolved by the internal committee.

What happens to workers who are found guilty of sexual harassment?

The seriousness of the conduct and company policies might influence the penalties for employees found guilty of sexual harassment. They could involve legal repercussions or disciplinary measures including warnings, suspensions, or terminations.

How often are POSH training sessions to be held?

Regular POSH training, ideally once a year, is necessary to reaffirm awareness, teach staff members about their rights and obligations, and notify them of any modifications to policies or procedures.

Why is POSH Annual Report submission necessary?

The POSH Annual Report submission is necessary to demonstrate an organization's commitment to preventing workplace sexual harassment. It showcases compliance efforts, transparency, and measures taken to ensure a safe environment.

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